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Coal operator



  • Good knowledge of contract terms (Commercial terms/Credit terms/Inco terms/Shipping terms/Legal clauses)
  • Analyzing/editing/checking and comparison/amending contracts
  • Highly involved in contract/templates internal discussion (with traders, contracts desk, other departments and/or legal)
  • Good knowledge on pricing structure and computation


Execution of Contracts

  • Taking responsibility for timely and accurate execution of contracts
  • Declaration of contractual options at optimal timing
  • Ensure receipt and/or passing of timely and accurate nominations, laycans declaration/agreements/instructions
  • Suggest and discuss with traders on optimization of the contract position
  • Knowledge of Charter-Party terms
  • Coordinate timing of ETA between C/P and commercial contract and optimization of timing
  • Establishing optimal quantity to be loaded, according to contract quantity and price and c/p terms and Stowage plan from Master.
  • Knowledge, optimization and approximate calculation of demurrage costs
  • Good understanding and knowledge of loading/discharging at anchorage from Barges and knowledge of Barge logistics (not essential but desirable)
  • Following vessel during laden passage, reporting of position, ETA’s
  • Notify middle office and treasury of FX requirements



  • Knowledge of Bill of Lading terms, Insurance terms, Customs documentations in particular and other Shipping documents in general
  • Issuing documentary instructions in accordance with L/C and contractual requirements
  • Cross-checking shipping documents and request amendments where necessary



  • Knowledge of credit tools (Doc L/C vs. SBL/C vs. Pre-payment vs. open account)
  • Understanding of L/C terms and UCP of Letters of Credit
  • in –house coordination and with counterparts to ensure L/C is fully negotiable


Quality Assurance

  • Knowledge of required quality specifications and comparison of specifications purchase vs. sale
  • Checking of quality analysis vs. contractual requirements
  • Identify quality differences, positive or negative.


Admin duties

  • Input of Shipment details
  • Manage cost provisions  with direct impact into PNL
  • Instruct settlements team on Issuing of commercial invoices
  • Declaration and Issuance of Insurance certificates for Vessels, Barges
  • Receiving/checking/sending of Shipping documents
  • Establishing of insurance claims and coordination with Insurance Department
  • Managing receivables and payables.


Soft Skills

  • Dynamic and Ability to work under stress
  • Adhere to company’s defined procedures and contribution to its improvement on a constant basis
  • Pro-activeness in problems solving together with the team
  • Strong team spirit
  • Flexible, being able to adapt to different scenarios
  • Excellent communication and interpersonal skills
  • Customer oriented and mind-set
  • Good English and Mandarin, spoken and written
  • Computer skills (Excel, Word, Powerpoint and other MS office programs experience and knowledge)
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