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Middle Distillates Operator

2021.05.06

SCOPE OF WORK

Contracts

  • Good knowledge of contractual terms (Commercial terms/Credit terms/Inco terms/Shipping terms/Legal clauses).
  • Analyze/check/comparing purchase & sales contracts and to advise contract teams on what needs to be amended/rejected/inserted/deleted in a timely manner.
  • Highlight to traders on terms that are ambiguous, illogical and impossible to perform or are to the disadvantage of the company.

 

Execution of Contracts/Operations

  • Taking responsibility for timely and accurate execution of contractual terms & options.
  • Knowledge of required quality specifications and comparison of specifications purchase vs. sale.
  • Checking of quality analysis vs. contractual requirements.
  • Knowledge of additives doping and blending.
  • Identify quality differences, positive or negative.
  • Ensure receipt and/or passing of timely and accurate nominations, laycans declaration/agreements/instructions.
  • Suggest and discuss with traders on optimization of the contract position.
  • Knowledge of Charter-Party terms.
  • Coordinate timing of ETA between C/P and commercial contract and optimization of timing. Ensure vessel meets loading and discharge laycans.
  • Knowledge, optimization and approximate calculation of demurrage costs.
  • Establishing optimal quantity to be loaded, within the contractual quantity operational tolerance, hedging and price, c/p terms & Stowage plan from Master to meet both load port and discharge port restrictions.
  • Experienced in handling multiple loading/discharging and STS operations.
  • Experienced in handling storage.
  • Apart from middle distillates, this operator will also need to assist in crude operations. Experience in handling heated crude and high free water is an advantage.

 

Documentation

  • Knowledge of Bill of Lading terms, Insurance terms, Customs documentations in particular and other Shipping documents in general.
  • Issue documentary instructions, inspection order, voyage order, discharge order, custom invoice and LOI.
  • Update shipment spreadsheet and storage inventory in a timely manner.
  • Ensure neat and proper filing with clear identification and in a timely manner.
  • Cross-check shipping documents against LC and documentary instructions and request amendments, where necessary.

 

Credit

  • Knowledge of credit tools (Doc L/C vs. SBL/C vs. Pre-payment vs. open account)
  • Understanding of L/C terms and UCP of Letters of Credit.
  • Understanding on when financing/LC top-up is required will be an advantage.
  • In –house coordination and with counterparts to ensure L/C is fully negotiable.

 

Admin duties

  • Input of Shipment details in a timely manner.
  • Manage cost provisions with direct impact into P&L.
  • Price calculation, vouching and coordinating with back office in a timely manner.
  • Receive/check/dispatching of Shipping documents in a timely manner.
  • Establishing of insurance claims and coordination with Insurance Department.
  • Manage receivables and payables like secondary cost.

 

DESIRED CANDIDATE PROFILE

 

  • Minimum Degree Holder.
  • A further professional qualification may be helpful but not essential.
  • Pleasant personality with the ability to build up cordial relationship among different departments and offices to enable efficient and effective communication and co-ordination is essential.
  • Dynamic and able to work under stress.
  • Adhere to company’s defined procedures, compliance and contribution to its improvement on a continued basis.
  • Pro-active in problems solving together with the team.
  • Strong team spirit.
  • Flexible, being able to adapt to different scenarios.
  • Excellent communication and interpersonal skills.
  • Customer oriented and mind-set.
  • Good spoken and written English and Mandarin.
  • Computer skills (Excel, Word, Powerpoint and other MS office programs experience and knowledge).

 

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